Committee Job Specifications

CAPTAIN: To lead the Seniors Section and be responsible for the following :

Attend main Club committee meetings or arrange a deputy with the Vice Captain or immediate past Captain.
Chair Seniors AGM and Committee meetings; first committee meeting to be convened directly after the AGM.
Be responsible for Captains day and the running of weekly, regular and fun competitions.
Monitor and follow up , as necessary, incoming mail and keep the Seniors Section invitation book up to date.
Use personal discretion in all matters relating to the efficient running of the Seniors Section.
Choose the prizes for Trophies winners and runners up.
Nominate the Captains Charity for the year in office .All other charitable donations shall be approved by the committee.


VICE CAPTAIN: To deputise, as necessary, for the Seniors Captain and :

Organise Section Singles and drawn pairs competitions. Monitor progress of such competitions.
To oversee the organisation of official Thursday competitions every fortnight. Arrange a roster of organisers from the Committee to ensure the smooth running and completion of each official competition.
At the beginning of each year arrange a roster of volunteers to run the fortnightly fun competitions.
Keep accurate records of competition winners for future qualifying competitions and prize giving. Organise the engraving of trophies in time for the annual dinner.
Attend Seniors committee meetings.

PAST CAPTAIN:

Assist Captain, Vice Captain and committee in matters where previous experience as Captain has been beneficial.
To have the prime responsibility for the Seniors section input to the Club Newsletters.
Attend Seniors committee meetings.

TREASURER: To carry out all the normal duties of a Treasurer :

Maintenance of records of all financial dealings.
Pay bills as appropriate. Payment of bills over 250 GBP to be authorised by the Committee; which may be given in advance for payments in respect of social functions and dinners. All cheques to be signed by two authorised signatories.
Safeguard petty cash and control bank account.
Maintain a register of those authorised to sign cheques on behalf of the Seniors Section.
Arrange annual audit and present accounts at the AGM.
Collect entry fees for annual knockout competitions.
Attend Seniors Committee meetings.

SOCIAL CO-ORDINATOR: To undertake duties for the Section including :

Organise annual dinner and other social events with assistance from the Committee and other members as required.
Attend Seniors committee meetings.


MEETINGS CO-ORDINATOR:

1. Preparation and posting of agendas and minutes of Committee meetings and the AGM; providing copies to members via E mail and notice board.
2. Maintain register of members names, addresses , e mail address and telephone numbers. Provide copies to members at appropriate intervals.
3. Take responsibility for the Notice Board assuring it is kept in good order, and restricting use for private purposes.
4. Attend Senior Committee meetings



MATCH SECRETARY:

Arrange dates of home/away friendly matches.
To advise the Treasurer of match fees collected and catering and other costs expended in respect of home matches.
Post notices on notice board inviting members to play in matches.
Make the team selection for friendly matches.
Post team selections on notice board and check availability of players. Arrange substitutes as necessary.
Ensure reservation of tee times for home matches with the Pro shop; also menu selection with catering representative for post match meals.
Attend Seniors committee meetings.

HANDICAP SECRETARY:

Maintain close contact with main and ladies club handicap secretaries.
To have the prime responsibility for 'Handicap Master' and the instruction to members on its features.
To have the prime responsibility for all CONGU Rules, and in particular; medal play conditions, qualifying competitions, Rule 19 and annual review committee deliberations.
Attend Seniors committee meetings.

LADIES REPRESENTATIVE:

To represent the views, as appropriate, of the senior ladies to the Committee.
To have the responsibility for the organisation and progress of the Ladies Invitation competition.
Attend Seniors committee meetings.


Document amended February 10th 2007.